Procurement and Turn-over Guide

Inventory

 

To eliminate turnover delays and extend fabric lifespan, operate on 3 units per bed and bath for linens.

 

• 1: Active (On the bed / in active use)
• 2: Reserve (Clean in the closet, ready for immediate turnover)
• 3: In Cycle (In the wash or resting)

 

     For the LIFESPAN Calculation each month is equal to 4–6 guest turnovers. 

 

 

 

     ITEM           BASE COUNT         LIFESPAN

Pillow	2-3 per head	12–24 months
Pillowcases	3 per pillow	4–9 months
Pillow Protectors	2 per pillow	12-18 months
Fitted              Sheets	3 per bed	8–12 months
Flat Sheets	3 per bed	10–18 months
Mattress Pad	2-3 per bed	12–18 months
Duvet Insert	1-2 per bed	12–24 months
Duvet Covers	2-3 per bed	8–12 months
Bath Towels	2-3 per guest	10–18 months
Hand Towels	2-3 per guest	8–12 months
Face Cloths	2-4 per guest	4–8 months
Bathmats	2-3 per bathroom	10–18 months

 

Linen Specification 

 

When sourcing linens for your STR and for turnover efficiency, prioritize durability and washability over high-thread-count marketing.

 

 

Bedding Standards

 

• Material Blend:
• 60/40 Cotton poly. Cotton-poly blends resist wrinkles and dry  faster, reducing turnover time and utility costs.

 

• Weave Construction: 
• Durable percale.
• Long-staple threads.
• Single ply. Light weight.

 

• Thread Count Target:
• 200–300 TC. TC over 400 can trap heat, take longer to launder and are more prone to pilling.

 

• Color Standard:
• Crisp commercial white. White can be safely bleached and allows easy batch washing across all turnover stock.
• Guests expectations.

 

• Sizing: Avoid deep-pocket mattress, they become too awkward and hard to fit with commercial sheets.

 

 

Bath Textiles, avoid flimsy lightweight or too big and heavy

 

• GSM Target (Grams per Square Metre):
• Bath Towels: 500–600 GSM (Balances plush softness with reasonable drying times).
• Hand Towels & Face Cloths: 450–500 GSM.
• Bath Mats: 800–900 GSM (Heavyweight for safety and absorbency).

 

• Hem Structure: Double stitched hems to resist fraying during high-heat washes.

 

• Consider PLAIN: No dobby border looks clean, easier to fold, no shrink distortion. Doesn’t hold you to a design style.

 

 

 

Turnover Inspection & Quality Audit Checklist

 

Notify guests to leave linens on the bed and bath linens in their respective laundry baskets. Makes inspection more manageable.

 

Bedding Audit

 

Post Stay

• Stain Check: Inspect all for stains and pre-wash with leftover shampoo. Extra check fitted sheet and pillowcase under bright light.
• Wear Check: Inspect sheet hems and pillowcase seams for fraying or pilling.
• Elastic Test: Verify fitted sheet elastic pulls tight across all four mattress corners without sagging.
• Protector Check: Confirm mattress and pillow protectors are intact and clean.
• Retire: as needed.

 

 

While making-up beds

• Stain Check: Inspect all for stains that were not removed
• Wear Check: Inspect sheet hems and pillowcase seams for fraying or pilling.
• Elastic Test: Verify fitted sheet elastic pulls tight across all four mattress corners without sagging.
• Protector Check: Confirm mattress and pillow protectors are intact, clean.
• Retire: as needed.

 

 

Bath Towel Audit

 

Post Stay

• Stain Check: Check white face cloths for makeup, bronze, or oil staining Inspect all for stains and pre-wash as needed.
• Wear Check: Inspect hems for fraying or loose threads.
• Border Integrity: Check towel headers and borders for shrinkage or distortion.
• Retire: as needed.

 

Pre-check-in

• Stain Check: Inspect all for stains that were not removed.

• Border Integrity: Check towel headers and borders for shrinkage or distortion.
• Retire: as needed.

 

 

 

Retirement Criteria

 

Retire items and convert them into cleaning rags or donate to animal shelters immediately when meeting any of the following triggers:

 

Retirement Triggers:

 

1. Persistent stains after two targeted spot-remediation washes.
2. Threadbare spots or thin patches visible when held up to light.
3. Fraying along finished hems or loss of stitching.
4. Discolouration or graying that does not lift after a whitening wash.
5. Elastic loss or slackness on fitted sheet corners.

 

 

 

Key Takeaway: The true cost of linens is rarely just the purchase price. The time spent sourcing, time at guest turn-over, replenishment efforts, and guest satisfaction carry far greater long-term impact.

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